Technology Tips

Email Security Best Practices

Keeping hackers at bay requires never-ending vigilance. And while some companies skip over cybersecurity like a checkbox on an HR compliance form, not every business can afford that complacency.

The current digital age demonstrates that cybersecurity is universally important across countless industries. Even if your company has little data or customer interaction, it never hurts to brush up on your cybersecurity basics.

We’re here to help. Keep reading for some great email security practices that will protect your business from all sorts of cybersecurity attacks.

Train Your Employees

Employees should be taught how to identify phishing emails, spot suspicious attachments, and report suspicious activity.

They should know that these emails try to trick them into giving up their password or other sensitive information. If an email looks suspicious, the number one rule is to not click on any links or attachments. Delete it immediately.

By teaching employees the importance of email protection, businesses can greatly reduce the risk of a successful cyber attack.

Encrypt Your Data

Email best practices suggest encrypting your data to prevent email snooping. Email encryption scrambles your message so that only the intended recipient can read it. But it’s important to remember that email encryption only works if both the sender and recipient have it enabled.

Use Strong Passwords

One of the most important email security best practices is to use strong passwords. Complex passwords that are difficult to guess or crack are essential for keeping your email account secure. Be sure to use a different password for each of your email accounts, and avoid using easily guessed words or information like your birthdate.

Enable Two-Factor Authentication

This means that in addition to your password, you will also need a code that is generated by an app on your phone in order to log in. Even if someone manages to steal your password, they won’t be able to access your account unless they also have your phone. It’s an extra step that can go a long way in keeping your account safe.

Use a Secure Email Service

This ensures that your messages are encrypted and sent through a secure server. Several secure email services are available, and they all offer different features.

Some secure email services will provide you with a secure login and password. Some will provide you with a decentralized email communication service. And some will provide a self-destructing message feature.

Email Security Is An Ingredient of Success

Email security is a non-negotiable best practice for businesses of all sizes. Though often overlooked, email is one of the easiest ways for cybercriminals to gain access to your systems and data.

Teach your employees, to encrypt their data, use strong passwords, use two-factor authentication, and avail of a secure email service. Following the aforementioned email best practices can drastically reduce the risk of your email being hacked.

And without worrying about cybersecurity threats, you can then focus your energy and attention on planning for your business’ success.

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